{"id":249,"date":"2024-08-05T12:27:25","date_gmt":"2024-08-05T04:27:25","guid":{"rendered":"https:\/\/www.afnlp.org\/web\/?page_id=249"},"modified":"2024-08-05T12:34:48","modified_gmt":"2024-08-05T04:34:48","slug":"call-for-bids-ijcnlp-aacl-2025","status":"publish","type":"page","link":"https:\/\/www.afnlp.org\/web\/call-for-bids-ijcnlp-aacl-2025\/","title":{"rendered":"Call for Bids – IJCNLP-AACL 2025"},"content":{"rendered":"\t\t
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Call for Bids – IJCNLP-AACL 2025<\/h2>\n\n

The 14th International Joint Conference on Natural Language Processing and the 4th\u00a0Conference of the Asia-Pacific Chapter of the Association for Computational Linguistics<\/p>\n\n

The Asian Federation of Natural Language Processing (AFNLP) invites proposals to host the conference in the Asia-Pacific region\u00a0in October, November, or December 2025. We seek draft proposals from prospective bidders in the Asia-Pacific region. Promising bidders will be asked to provide additional information for the final selection.<\/p>\n\n

The IJCNLP-AACL 2025\u00a0Conference Coordinating Committee, made up of representatives of the AFNLP and the AACL, will select the General Chair and Program Committee Co-Chairs for the conference. Draft proposals should identify a Local Arrangements Chair, who will work with the General Chair and the Conference Coordinating Committee to develop a detailed plan and budget.<\/p>\n\n

To facilitate conference organization, bidders may delegate many tasks of their choice to a Professional Conference Organizer. Handy bid guidelines, including expense and task list templates and additional useful links are provided at:<\/p>\n\n

http:\/\/aclweb.org\/adminwiki\/index.php?title=Bid_Guidelines<\/u><\/a>.<\/p>\n\n

The template for local expenses is available here:\u00a0http:\/\/ftp.cs.toronto.edu\/pub\/gh\/ACL-conference-bid-template-CURRENT.xlsx<\/u><\/a>.<\/p>\n\n

Bid Highlights:<\/h2>\n\n

Draft proposals include information on the following:<\/p>\n\n

– Estimates of the anticipated number of registrants<\/p>\n\n

– Location (accessibility, including physical disability access; conference venue, e.g., convention center, hotel or university; accommodation; dining options; capability to host the registrants predicted)<\/p>\n\n

– Safety of the region\/local neighborhood (venue and proposed accommodations) for all ethnicities, sexual orientations and genders, or a plan to ensure safety<\/p>\n\n

– Proposed dates. Religious and local national holidays should be avoided, as much as possible.<\/p>\n\n

– Local arrangements team (chair\/co-chair, committee, volunteer labor, registration handling; description of any experience the team has had in organizing previous conferences and the number of participants at those conferences)<\/p>\n\n

– Local Computational Linguistics community (the size and impact of local R&D groups on NLP and related disciplines)<\/p>\n\n

– Meeting venues (space for sessions, tutorials, workshops, posters, exhibits, demos, small meetings and registration)<\/p>\n\n

– High-speed, all-ports-open, easy-to-use internet access<\/p>\n\n

– Audiovisual equipment<\/p>\n\n

– Catering, including breaks, receptions, poster sessions, banquet and entertainment (traditionally, dancing for participants at the banquet); access to food onsite for restricted diets (religious constraints\/vegans\/vegetarians\/widespread allergies and intolerances such as gluten-free)<\/p>\n\n

– Local sponsorships<\/p>\n\n

– Local expenses estimates spreadsheet (using template provided, link above)<\/p>\n\n

Evaluation:<\/h2>\n\n

Proposals will be evaluated according to the following criteria (unordered):<\/p>\n\n

– Experience, flexibility, and open mindedness of local arrangements team<\/p>\n\n

– Local Computational Linguistics community support<\/p>\n\n

– Local government and industry support<\/p>\n\n

– Accessibility and attractiveness of proposed site<\/p>\n\n

– Suitability of proposed dates<\/p>\n\n

– Adequacy of conference and exhibit facilities for the anticipated number of registrants<\/p>\n\n

– Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities<\/p>\n\n

– Adequacy of expense projections<\/p>\n\n

– Geographical balance with regard to IJCNLP, AACL, ACL, EMNLP and COLING meetings in the Asia-Pacific region in the decade prior to 2025 (2013 Nagoya, Japan; 2014 Doha, Qatar; 2015 Beijing, China; 2016 Osaka, Japan; 2017 Taipei, ROC; 2018 Melbourne, Australia; 2019 Hong Kong, China; 2020 Suzhou\u00a0(online), China; 2021 Bangkok\u00a0(online), Thailand; 2022 Gyeongju, Korea and Taipei (online), Taiwan; 2023 Bali, Indonesia and Singapore; 2024 Bangkok, Thailand)<\/p>\n\n

Important Dates:<\/h2>\n\n

– July, 2024: Call for bids<\/p>\n\n

– September\u00a026, 2024: Draft proposals due<\/p>\n\n

– Through October\u00a010, 2024: Feedback and communication with bidders<\/p>\n\n

– November 28, 2024: Full proposals due<\/p>\n\n

– December 12, 2024: Bid selected<\/p>\n

Contacts<\/h2>\n\n

The selected location for IJCNLP-AACL 2025 will be announced at the homepage of AFNLP (http:\/\/afnlp.org<\/u><\/a>), as well as other relevant venues. For any queries please contact Sadao Kurohashi, Chair of the Conference Coordinating Committee. Please send notifications and draft proposals to:<\/p>\n\n

Sadao Kurohashi,\u00a0NII,\u00a0kurohashi@nii.ac.jp<\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

Call for Bids – IJCNLP-AACL 2025 The 14th International Joint Conference on Natural Language Processing and the 4th\u00a0Conference of the Asia-Pacific Chapter of the Association for Computational Linguistics The Asian Federation of Natural Language Processing (AFNLP) invites proposals to host…
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