Call for Bids – IJCNLP-AACL 2025
The 14th International Joint Conference on Natural Language Processing and the 4th Conference of the Asia-Pacific Chapter of the Association for Computational Linguistics
The Asian Federation of Natural Language Processing (AFNLP) invites proposals to host the conference in the Asia-Pacific region in October, November, or December 2025. We seek draft proposals from prospective bidders in the Asia-Pacific region. Promising bidders will be asked to provide additional information for the final selection.
The IJCNLP-AACL 2025 Conference Coordinating Committee, made up of representatives of the AFNLP and the AACL, will select the General Chair and Program Committee Co-Chairs for the conference. Draft proposals should identify a Local Arrangements Chair, who will work with the General Chair and the Conference Coordinating Committee to develop a detailed plan and budget.
To facilitate conference organization, bidders may delegate many tasks of their choice to a Professional Conference Organizer. Handy bid guidelines, including expense and task list templates and additional useful links are provided at:
http://aclweb.org/adminwiki/index.php?title=Bid_Guidelines.
The template for local expenses is available here: http://ftp.cs.toronto.edu/pub/gh/ACL-conference-bid-template-CURRENT.xlsx.
Bid Highlights:
Draft proposals include information on the following:
– Estimates of the anticipated number of registrants
– Location (accessibility, including physical disability access; conference venue, e.g., convention center, hotel or university; accommodation; dining options; capability to host the registrants predicted)
– Safety of the region/local neighborhood (venue and proposed accommodations) for all ethnicities, sexual orientations and genders, or a plan to ensure safety
– Proposed dates. Religious and local national holidays should be avoided, as much as possible.
– Local arrangements team (chair/co-chair, committee, volunteer labor, registration handling; description of any experience the team has had in organizing previous conferences and the number of participants at those conferences)
– Local Computational Linguistics community (the size and impact of local R&D groups on NLP and related disciplines)
– Meeting venues (space for sessions, tutorials, workshops, posters, exhibits, demos, small meetings and registration)
– High-speed, all-ports-open, easy-to-use internet access
– Audiovisual equipment
– Catering, including breaks, receptions, poster sessions, banquet and entertainment (traditionally, dancing for participants at the banquet); access to food onsite for restricted diets (religious constraints/vegans/vegetarians/widespread allergies and intolerances such as gluten-free)
– Local sponsorships
– Local expenses estimates spreadsheet (using template provided, link above)
Evaluation:
Proposals will be evaluated according to the following criteria (unordered):
– Experience, flexibility, and open mindedness of local arrangements team
– Local Computational Linguistics community support
– Local government and industry support
– Accessibility and attractiveness of proposed site
– Suitability of proposed dates
– Adequacy of conference and exhibit facilities for the anticipated number of registrants
– Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities
– Adequacy of expense projections
– Geographical balance with regard to IJCNLP, AACL, ACL, EMNLP and COLING meetings in the Asia-Pacific region in the decade prior to 2025 (2013 Nagoya, Japan; 2014 Doha, Qatar; 2015 Beijing, China; 2016 Osaka, Japan; 2017 Taipei, ROC; 2018 Melbourne, Australia; 2019 Hong Kong, China; 2020 Suzhou (online), China; 2021 Bangkok (online), Thailand; 2022 Gyeongju, Korea and Taipei (online), Taiwan; 2023 Bali, Indonesia and Singapore; 2024 Bangkok, Thailand)
Important Dates:
– July, 2024: Call for bids
– September 26, 2024: Draft proposals due
– Through October 10, 2024: Feedback and communication with bidders
– November 28, 2024: Full proposals due
– December 12, 2024: Bid selected
Contacts
The selected location for IJCNLP-AACL 2025 will be announced at the homepage of AFNLP (http://afnlp.org), as well as other relevant venues. For any queries please contact Sadao Kurohashi, Chair of the Conference Coordinating Committee. Please send notifications and draft proposals to:
Sadao Kurohashi, NII, kurohashi@nii.ac.jp